There are many steps necessary in gathering information to successfully configure DonationLeap and develop a new website that meets the Client's specific needs. While a lot of information is gathered during the sales process, our Customer Service and Design staff will be conducting their own research and possibly asking similar questions, so they can better understand the slient's organization's specific requirements.
In order to maintain our timeline, it is helpful when communication is held to a 24 hour or less turnaround time. Also, good communication and feedback always make this process go faster. Finally, it is extremely beneficial when all communications go through our ticket system, so it is documented and accessible by both the Client and various Vieth Consulting staff working on the Client's project.
The Client will be assigned a Project Manager, who will guide the Client through the development process. Our Project Manager will assist the Client in gathering the information needed to fulfill the project requirements in order to meet the Client's deadline.
After the questionnaire is completed and returned, our Project Manager will schedule and online Zoom meeting with all primary parties that need to be involved during the project to make sure everyone knows their role with regard to the website process and what is expected of them, and a general plan will be determined.
After a final design has been approved by the Client, we will move into framework, which is the actual building of the webpage (header, footer, navigation bar, etc.) Any significant changes to this design after this point will be billable hours at our median hourly rate. Also, it is during this phase of the process, the new website will be fully integrated with DonationLeap.
Once the framework is in place and connected to the Content Management System, we will work with the Client to get the content added to the new website by creating an outline to determine which content will be migrated over from an existing website as well as new content needed for additonal webpages.
We will configure your account to meet your organization's specific needs (set up membership plans, add dynamic custom data fields, create welcome letters, geocode members, set up membership billing, create initiate invoice and payment records, etc.)
We will provide detailed guidelines regarding our data conversion process, including an Excel spreadsheet template. During this phase, we will ask the Client to provide the current donor records/member data from an existing system, so we can convert it and load it into the Donor/Member Database. The Client's donor/member data is limited to one file, up to 50 fields wide. There is an extra minimal cost for files with more than 50 fields wide, and this cost is determined after analyzing a sample of the Client's data. We will only do this once as a service included in this package. There may be a short period of time where the old and new systems will both have to be maintained simultaneously until the new system is tested and approved. If we have to convert data again, there will be minimal additional charges.
After we have migrated the content over to DonationLeap and the Client has verified the data conversion is complete, we will schedule live training sessions using online Zoom to educate the Client about the tools available to manage the new website and use the various DonationLeap modules. Sessions can be unified among various topics: general overview, content manager, help desk, etc. The personalized training sessions will be recorded and then stored in the Client's File Archive to reference later and for new system Admins to review.
We support numerous payment processing companies, such as Authorize.net/Celero, PayPal, and Stripe. Alternatively, if the Client doesn't currently have a merchant account, we can help find a solution appropriate for the Client's budget and needs.
The new website will go through a final testing where we verify that it is cross-browser compatible, is mobile device compatible, meets security standards, and is easy to use and read.
Once testing is complete, we are ready to release the website and make it live. We usually release a new website Monday through Wednesday to allow us to address any problems that might arise on Thursday and Friday (before the weekend).
Since SEO is a complex topic, an effective long-term optimization strategy can be time-intensive. We can tailor this strategy to the Client's unique needs. We will review the content of the new website and make search engine optimization recommendations, so the Client can get search engine-based web traffic results.
Our system can be integrated with both QuickBooks online and desktop and synchronization setup by Intuit after you have some transactions in the system. This interface is an option that can be added at any time.
Once the new website and/or DonationLeap is released and meets the Client's approval, any additional work (other than bug fixes) would be considered billable hours at our median hourly rate.